2022 AGM

Annual General Meeting-Minutes

11:00am Sunday 4th September 2022 

There were 28 allotment holders present including the existing Chair, Vice Chair and Treasurer.

• Apologies for absence Dorothy Hursthouse, Peter Edwards and Steve Stokes

• Minutes of the last AGM held on 26/09/2021 Proposed as a true record by Nigel Bevan and seconded by Mark Londero.

• Chair’s Report
• Kim announced that she would be standing down as Chair after two years in the post.
• Kim hoped that she had brought transparency and inclusiveness to the role.
• Kim had made rubbish removal across the site a priority during her time in the role.
• Kim thanked the existing Committee members for all their hard work with special mentions to Dorothy for taking the minutes, Mark for handling the accounts so professionally, Peter and Janis for all their work around lettings and Jimmy, Paul and Nigel for maintaining the locks on the gates.
• Kim stressed the need for all new committee members to be prepared to become active participants in the work of the Committee.

 Treasurer’s Report and Annual Accounts

• Mark presented the annual accounts ( see separate sheet ).
• Mark informed the meeting that he had switched banks due to the introduction of charges.
• Mark had successfully set up internet banking and introduced a card reader and power supply to the site shop.
• Mark informed the meeting that a payment of £8011 was outstanding from the Council.
• The accounts had been audited and presented to the Council.
• Mark was happy to supply a copy of the accounts to any member if they provided him with an email address.

Election of Chair, Vice Chair, Treasurer and Minute Secretary

• Gavin Michael was elected to the role of Chair after being proposed by Janis Sansom and seconded by Jimmy Pride.
• Nigel Bevan was elected as Vice Chair after being proposed by Kim Stokes and seconded by Carol-Anne Davies.
• Mark Londero was elected as Treasurer after being proposed by Nigel Bevan and seconded by Peter Sansom.
• The role of Minute Secretary would be discussed at the first meeting of the new Committee.
• Existing Committee members Mitchell Young Jimmy Pride, Tony Tanti, Peter Edwards, Janis Sansom, Peter Sansom and Paul Sullivan all indicated that they would be prepared to remain as Committee members.
• Allotment holders joining the Committee were Rosa John, Nicola Coates, Alberto Gallotta and Mark Cummings.

To confirm bank account signatories and internet banking users

• In his role as Treasurer explained that 3 signatories were currently authorised to use debit cards, the Chair, Vice Chair and Treasurer .
• It was agreed that this would remain the same and he would amend the details.

The meeting closed at 11:35 am

The Committee presented Kim with flowers and thanked her for all her work.